Job Description: Executive Assistant-CEO Office

Experience: 2-6 Years

Location: Noida

XEBO.ai is a SaaS based experience management platform. We are a multinational IT product-based firm whose vision is to be the best in class omnichannel platform providing customer experience, employee experience and market research to organizations and help them make smarter and informed decisions hence improving the experiences organizations provide to every stakeholder. The platform helps organizations capture feedback at multiple touchpoints, understand it in real-time, and deliver insights by offering Simplified Survey, Customer Experience, Employee Satisfaction, Brand Tracking and Awareness. We are proud to provide experience management solutions, as well as strategic guidance, support and services to leading banks, Insurance companies, airports and FMCG companies across the globe.

With a creative management, a skilled team, and an inherent ability to succeed, Xebo.ai strives to grow and reach heights.

As an Executive Assistant , you will play a pivotal role in supporting the CEO and executive leadership, ensuring the efficient operation of the company, and driving strategic initiatives. This position requires a proactive, highly organized, and versatile individual with excellent communication and leadership skills.

Responsibilities:

• Communication: Serve as a point of contact between executives, internal teams, clients, and external partners, ensuring timely and accurate communication.
• Documentation: Prepare and edit documents, presentations, and reports for executive review and distribution.
• Meeting Coordination: Organize meetings, prepare agendas, take minutes, and follow up on action items to ensure efficient decision-making and project progress.
• Administrative Support: Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence on behalf of executives.
• Data Management: Maintain and update databases, contacts lists, and files, ensuring information is accurate and accessible.
• Project Assistance: Support executive team members with project management tasks, including tracking deadlines, gathering information, and coordinating resources.
• Event Planning: Assist in planning and coordinating company events, conferences, and team-building activities as needed.
• Confidentiality: Handle sensitive information and maintain confidentiality with discretion and professionalism.
• Research: Conduct research on industry trends, competitors, and market developments to provide insights and support decision-making.
• Ad-hoc Tasks: Undertake various ad-hoc tasks and projects as assigned by executives to support overall company objectives.

Specifications:

• Organizational Skills :Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
• Communication: Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
• Tech Savvy: Proficient in using office software and productivity tools(e.g., Microsoft Office Suite, Google Workspace, project management software).
• Professionalism: Maintain a high level of professionalism, integrity, and discretion in handling sensitive information and interactions.
• Adaptability: Ability to adapt quickly to changing priorities and work well under pressure in a fast-paced environment.
• Problem-Solving: Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
• Team Player: Collaborative mindset with the ability to work independently and as part of a team to achieve common goals.

Qualifications:

• Bachelor’s Degree: A bachelor’s degree in business administration, communications, or a related field is preferred but not required.
• Experience: Minimum1-3 years of proven experience as an executive assistant or similar role, preferably in a SaaS or technology-driven environment.

How to Apply: Send us your resume at hr@xebo.ai or click on the Apply now button and mail us your resume.